No longer mistake activity for results; just because you’re doing something doesn’t imply you’re being productive. What makes each day productive isn’t just crossing things out of your to-do list; it’s working on the truly important things in your business. In order to be successful, you need to manage your time and your workload. That means planning. And that means consistently using a planner/calendar.
Use a planner/calendar
The particular single most effective action you can take to become more productive is to use a planner/calendar. I use both terms, “planner” plus “calendar”, because planning and arranging are actually two different functions that you need to incorporate into the same device. You should enter all time-specific commitments, each business and personal (the calendar function), then plug tasks from your to-do list into the times that are remaining (the planner function. ) For those who have not been using a planner/calendar consistently you will be amazed at how much simpler and much more productive your life can be.
Once you start using your planner, you’re rarely confronted with a blank page when you turn the page to a new day. You will already entered time-specific to-dos, follow-ups, project pieces, meetings, errands plus phone calls on the days you need to tackle these tasks. When you can see the day is about to overflow, you can start re-prioritizing, rearranging and rescheduling if necessary to avoid creating a schedule that you cannot possibly perform.
Keep only one
Schedules are much as well busy these days to rely on memory space alone. You need one single place to keep an eye on all meetings, tasks, projects, plus follow-ups. Keep all time commitments, whether professional, personal, or family in one calendar. Otherwise, sooner or later you will neglect something or double-book yourself. 1 important note, enter both function and family/personal commitments into your diary.
You may currently be using several calendars: one on your phone, another on your pc, a third in a little notebook you keep in a purse or pocket, and perhaps a family calendar hanging on the walls. As long as your information is scattered in lots of different places, you’ll find it difficult to end up being truly organized and productive. You require one single calendar that you trust because you know it has all the information in it you have to be where you’re supposed to be, and what most likely supposed to be doing at any given time.
Keep it along with you
The best planner/calendar is one that can catch thoughts and to-dos wherever you happen to be so you will use it consistently. Consequently , you should choose something, whether papers or electronic, that’s small enough to have with you all the time.
You might find the easiest method to go is with some combination of papers and electronic. Some people keep their particular calendars in Outlook or Google Calendar, and then print it out for a longer range view.
Keep almost everything in it
Your planner needs to be the particular one-stop-shop for everything you have actually promised anybody, including yourself, that you simply would do. It needs to be a reliable system that contains your meeting timetable, projects, task lists, status notes, follow-ups, and cross-index to your tickler file. If you’re conscientious about keeping your planner up to date, you can totally relax and know you won’t ignore anything.
Using lists effectively is the secret to success. Important thoughts occur to us spontaneously throughout the day-things to do, to follow on, to buy, to talk with someone regarding. If you don’t capture them immediately, they’ll be gone. Keep your lists in one location and keep that one place with you all the time so you can enter things you want to do before you forget them. Don’t let yourself create the habit of jotting things down on multiple pads of paper. I’ve seen too many people frustrated by notepads all over their office, each one with the best half-dozen sheets of paper covered with lists of various sorts. The result is imply know where to look next. Exactly what has already been done and what has been ignored are lost in the visual clutter of half-completed, partially crossed-off listings.
You may decide to separate your checklist into tasks of different categories, yet at least if everything is in one place you’ll know exactly where to look when you are at the store, on your way to a gathering, ready to return phone calls, or when you find yourself with a few extra moments to obtain something done.
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To make things easy, that one place with all your lists ought to be in your planner/calendar! That way, you can quickly transfer a task from one of your lists right into your calendar if you see you come with an open slot in your schedule.
While I’m in favor of lists in general, I actually do make a distinction between “someday” listings that capture every task, wish, dream, and intention that actually crossed your mind and real “right now” to-do lists-tasks you actually plan into your planner to do on a particular day. Everyone has lists filled with issues that will probablynever get done-they’re either not essential, or require some resource that isn’t available, or the period isn’t right, or for some additional reason. Some items on your “someday” list may eventually become “right now” items for a real to-do list, but continually reviewing extended lists and feeling inadequate since you can’t fit everything into your current schedule is self-defeating.